Expression of Interest - Design and Project Consultancy Services

Update 3 March 2025: The closing date for the following EOI has been extended to 5.30pm, 11 March 2025. All interested companies should submit the required documents by the closing date.

To: Interested Companies

EXPRESSION OF INTEREST (EOI) - Design and Project Consultancy Services – FOR000ERF25000001

The Consulate-General of the Republic of Singapore in Guangzhou, China invites interested companies to submit their Expression of Interest (EOI) for the Provision of Design and Project Consultancy Services for the Renovation of office space of the Consulate-General of the Republic of Singapore in Guangzhou.

2        The requirements include the fit out of a new office space of approximately 1,200 sqm in a commercial office building to create new offices, meeting rooms, pantry, stores, etc., including mechanical, electrical, audio-visual, PABX, IT, UPS and *security works. The appointed consultant shall be responsible from the design, tender preparation, tendering for contractors, contract administration, project management for construction to project close out. The consultant shall also obtain all necessary authorities’ approvals for the premises.

* An integrated security system with CCTVs, magnetic door contact, motion detectors, intruder detection system with arming & disarming panels, access control system with readers & EM locks, X-ray machine, etc.

3        It is important to highlight that only companies who meet the following critical criteria would be shortlisted for the pre-qualification exercise:

1. Companies must have an office based in Guangzhou, China and possess the valid operating licences issued by the relevant authorities in China for the works;

2. Companies must be cleared by Ministry of Foreign Affairs, Singapore; and

3. Companies must have satisfactorily completed works of similar nature in China.

4        The evaluation criteria for the pre-qualification exercise would be:

1. Financial Capacity (15%)

2. Experience of Project Personnel (30%)

3. Company Track Record of Projects of Similar Nature and Scale (40%)

4. Manpower allocation and available resources (10%)

5. Customer Satisfaction Certificates of Performed Works (5%)

5        The maximum number of companies who will be eligible to participate in the subsequent Tender Stage will be those who meet all the pre-qualifying criteria stated, who have submitted their qualifying documents by the closing date of this EOI and attain a total score of at least 50% or more.

6        The EOI documents, Annex A (Instructions to Companies) and Annex B (Particulars of Company) are available on request via email to Guangzhou_procurement@mfa.sg. It is mandatory for interested companies to fill up all information requested in Annex B and submit the completed sections in Annex B together with all required attachments.

7        One “Original” set, One “Copy” and One “Digital version” (i.e. CD-ROM or thumb drive) of the EOI shall be submitted to the following address before 5:30PM, local time (China), on 04 March 2025:

Address:

Unit 2418, CITIC Plaza Office Tower 233 Tianhe North Road

Tianhe District, Guangzhou 510613, People’s Republic of China

Attn to:

Hong Jia Qi, Consul (Admin & Consular)

Phan Jie Zhi, Attache (Admin & Consular)

8        Any clarifications should be made in writing and sent via the electronic mail to the following email addresses no later than 7 calendar days before the closing date of this EOI:

To:

Hong_Jia_Qi@mfa.gov.sg;

Phan_Jie_Zhi@mfa.gov.sg; and

Guangzhou_procurement@mfa.sg

9        Companies who wish to seek extension to the specified Period of EOI shall submit their request via electronic mail to the email addresses stated under para 8 no later than 7 calendar days from the closing date, failing which we would have the discretion to disregard any such requests.

Yours faithfully,

CINDY WEE

CONSUL-GENERAL